Why You Should Talk to Your Clients about Purchasing

by Helena Williams

A conversation about purchases can help clients avoid costly mistakes, save money, and plan for taxes. Most bookkeeping and accounting experts emphasize purchasing discussions with their clients. These impact purchases have a significant hand on profitability, tax savings, cash flow, and storage of an organization. With the assistance of procurement subcontractors, organizations are getting greater insights when it comes to purchasing decisions.


It is undeniably the greatest objective of organizations of all sizes. A firm needs to ensure the sale price at its required gross profit is acceptable to the market. The worst result is to have stock on your shelf or in the warehouse tying up cash. In such cases, companies have no other option apart from selling their items at a loss. According to experts, bulk purchases at a discount should be taken into account in terms of turnover and available cash reserves. Business firms need to include upcoming tax obligations when considering cash reserves. Businesses should focus on their mission and vision rather than trying to grab a good discount. This control approach allows organizations to implement their vision rightly.

Tax Savings

This is another important reason why you should talk to your clients about purchasing. According to bookkeeping professionals, a purchasing discussion can help reduce tax by utilizing government incentives. However, the strategy should be different for different businesses. Despite exciting incentives, several small and micro businesses miss the overall cost to the business long-term. This is not good for companies aiming for profits. This blanket approach is not practical under any circumstances. You can assess the results of purchases based on your firm’s return on the investment, the constraints of its industry, the amount of cash available, and predictions for future industry trends. China is a top sourcing destination for marketers as the government of this country has demobilized all kinds of business taxes. China procurement freelancers help purchasing managers make the most of this scene.

Cash Flow

No doubt, purchasing decisions have an impact on the cash flow of organizations. However, the effect of purchasing decisions on cash flow is beyond cash outflow. You need to consider other things that can impact cash flow like a downturn in the market or training new staff. Voice your queries to the purchasing department to get a clear idea. What will happen in times of recession or if a company loses staff? Generally speaking, cost and useful life are the two major factors when it comes to fixed assets.


You need to spend money to store excess inventory and accessories that are not being fully utilized. You should consider the purchase activities carefully. The shelf-life and your available storage space must be taken into account. If you engage in purchase discussions with your clients, your organization’s business advisors can get a much better picture relating to the activities of your firm. According to purchasing experts, general improvement in this area can be coached and skills can also be passed from advisor to client over time. If your firm’s accountants and bookkeepers want to build advisory relationships with the clients, regular purchasing discussions is one of those low hanging fruit topics they can engage with. It is very likely to improve your several business areas.

The Purchasing Process

Discovering Potential Suppliers

The ability of purchasers to discover qualified and competent suppliers has increased exponentially in recent times. The internet is the storehouse of information and purchasers are making the most of this scene. To get hold of potential suppliers, you can visit supplier websites, supplier information files, supplier catalogs, trade registers, phone directories, mail advertisements, trade shows, etc. Procurement subcontractors have a significant role to play when companies tend to build positive relationships with their suppliers.

Evaluating Potential Suppliers

After developing a comprehensive list of potential suppliers, the supply manager’s role is to scrutinize each supplier individually. However, this type of assessment varies with the nature, criticality, and dollar value of the purchase to be made. The most commonly used evaluation techniques for potential suppliers are supplier surveys, financial condition analysis, third-party evaluators, evaluation conferences, facility visits, and quality capability analysis. The strategies of the suppliers must be aligned with the strategies of the buying organization.

Selecting Suppliers

When the supplier pool is reduced to a manageable level, the sourcing team can invite potential suppliers to submit bids or proposals. However, purchasers have the right to decide whether to use bidding or negotiation. Based on the classification, reversed auctions are often utilized here.

Developing Suppliers

Buyers should adopt all necessary measures to enhance a supplier’s performance and capabilities. It should meet the buyer’s short and long-term supply needs. In some cases, there are conflicts between the buying firm and the supplying firm. Purchasers have a defined set of performance metrics that are transparent to the supplier and established goals for development.

Conversing with your clients regarding the purchasing procedure of your firm has many added benefits. If you want to purchase goods from China owing to the country’s enhanced production capability and low labor charges, you should resort to China procurement freelancers. Talk with your clients and procurement experts before making a purchasing decision for your firm.

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