Roles & Responsibilities Of Quality Control Experts In Procurement Industry

by Procurement Freelancers Team

Over the last few decades, procurement practices have changed a lot. Nowadays, many companies are implementing a quality management system to improve overall performance. Now it has become a strategic function that can help businesses identify the importance of procurement quality controls. To keep up with the competitive business environment, businesses need to continuously monitor their procurement process. For this, they need a team of experienced quality control experts. What are their roles and responsibilities? How do they benefit a company? Read on this blog to find the answers.

What Is Procurement Quality?

Procurement quality is the totality of features and characteristics of a particular product that is able to meet the stated requirements. The roles and responsibilities of a quality expert include- value engineering, variety reduction, standardization, and specifications. Let’s have a quick look at these four roles and responsibilities.

Value Engineering

Following this method of value engineering, quality professionals try to improve the value of the products or services. They arrange an assessment of function that includes a number of measures to evaluate the performance and costs. This procurement quality practice may identify and eliminate unnecessary expenditures. Value engineering enhances the value for the manufacturers and their consumers.

Variety Reduction

The quality team is responsible for reducing the number of types, sizes, or grades of goods, which are purchased. The procurement quality control assures quality as its hallmark. For such assurance, they need to standardize and simplify multiple items, which are capable of doing the same function. This process of variety reduction decreases the number of varieties procured. It contributes to improving the overall business performance and quality of the end products or services. Providing high-quality products or services helps a business gain customer satisfaction, which plays a vital role in making a business successful.


Procurement professionals deploy standardization to implement and establish technical standards depending on the consensus of the organization, end-users, and procurers. Standardization differs from the specification. Not all specifications can be standards. Standards can be identified by the subject matter, purpose, and range of applications.


Specifications are the statements that the quality control experts use to ensure the meeting of primary requirements or essential features that a user needs in a product or service and which a supplier is bound to deliver. The procurers need specifications when the users raise purchase requisitions. They are an integral part of procurement contract documentation. Quality control specialists need to analyze and specifications to determine whether they can address them or need further improvement.

Quality Control Process

Issue Identification

When the raw materials do not meet the standard, the final products cannot be good enough to meet the requirements of a buyer. Any defect in the product or service would affect its product quality. Also, it will raise a question on the ability and efficiency of the marketing team. Poor quality of raw materials requires refinement that increases the production cost constantly. Now may companies hire quality control freelancers to monitor every stage of production and determine whether every possible guideline is maintained or not.

Outside Failures

A poor supply chain management can never provide quality products. At the time of shipping or transporting the items or products, they can get broken or damaged. If a customer receives damaged products, it will affect the business reputation as the customer will lose trust in that particular brand. That’s why every company needs a quality control team to avoid outside failures.


Sometimes companies face huge quantities of waste and quality issues during the manufacturing process. A thorough inspection is needed to ensure the quality. The product will be of no use if it fails to meet the quality standards. If you find any dents in the manufacturing process, you should hire reputed quality control experts. They will monitor the process and raise alarms when something wrong happens. The employees should resolve the defects and offer a quality product in the end.

Toxic Materials

No matter what your industry is, the use of hazardous chemicals in the manufacturing process is obvious. These chemicals are harmful to mankind and threatening to the environment. It is the responsibility of the quality experts to check the quantity of the chemicals used in the manufacturing process. They should also determine how harmful it can be for everyone. The quality control department will use the required measures and initiate steps to protect the employees from optimal exposure. They will ensure that the manufacturing process of the products does not include any toxic elements. Companies can face penalties if they fail to comply with the safety protocols.

A Final Takeaway

These are the roles and responsibilities of quality control experts. Their roles are important to maintain the credibility and reputation of a brand. Their success ensures the success of your business. Therefore, you should always look for a dedicated quality team.

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